Stage 1 Guidance Notes

Stage 1 Guidance Notes image #1

Filling out the application form


Applications must be completed in English. The Application Form is at the bottom of this page. Please cover the following topics in your application:

Cover Page - General Information - If the application is being made by a third party, or other non-academic body, please obtain prior approval from the institution, and provide a contact at the institution.

Sustainability Development Goals (SDG): Please select up to four SDGs that your application particularly delivers against. As educators for future generations of leaders, post-16 education has a critical responsibility for the successful implementation and realisation of the SDGs. Education is a transformational element in realising all goals. This is NOT a part of the judging process but will be used in various marketing communications and campaigns as a collective of all applications to illustrate the role of applicants in delivering the SDGs. Click here for more information on the SDGs.

Project Title and Summary – please make it as ‘catchy’ and descriptive as possible. If you are selected as a Finalist, this text will be included in the Finalists’ Brochure.

Organisational Profile - You must provide the relevant information and include a short profile of your organisation.

The Initiative – Describe the initiative, covering topics such as the activities undertaken; reasons for doing it; timescale; costs (in cash and staff time); current status (on-going, completed etc.); departments/organisations involved; any external recognition. Include quantitative data/cost data/budget analysis. We recommend you to provide as much evidence and supporting text here as you can. If there is a lot of data you want to include try and summarise it as much as possible. Please do not use links to external websites as judges may not necessarily review all the information so if possible include important elements here. We also want to hear about how the project was funded, what level of funding it received, which partners you worked with as well as any financial benefits gained from the project.

The Environmental and Social Benefits - Summarise the benefits. Benefits may relate to operational outcomes, environmental/social outcomes, sector benefits. Provide as much quantification as possible, making maximum use of normalised measures (e.g. energy per student or square metre of floor space) and be consistent in use of units. Be sure to highlight distinctive features (e.g. levels of energy and water efficiency saving, success in reducing car usage). Summarise the sustainable procurement practices – covering initiatives you used and any obstacles you encountered. What procurement practices were put into place as a result of your project? Has this resulted in a positive shift in attitude? Or in future procurement activities? Describe any financial implications as a result of your procurement practices? How were circular economy principles used? What are your project’s legal requirements versus what you have done over and beyond these standard requirements?

Leadership and Engagement - Please summarise what you feel is distinctive about your proposal e.g. originality; replicability through the sector; outstanding example of best practice; application of new technology, process or approach; new application of an existing product; demonstrating leadership in communicating your initiative. Also describe learning from the initiative that could be of relevance to other institutions. Evidence of transfer to other institutions should be provided where available. Please indicate what ways you have involved others in your project. This could include other departments/faculties, the local community and industry, as well as what communication about the project has taken place. Where possible include examples of engagement and/or the communication processes. Please provide the above answers in the relevant boxes. The dissemination and replication, project reach and scale of impact wider than the sector questions must be answered fully as this forms part of the judging criteria for the Stage 2 of the International Green Gown Awards.

Wider Societal Impact - Please outline the wider societal impact and value of your application. What is the impact of your application to society outside of your institution, staff and students? What is the legacy of your application as it benefits wider society? Provide evidence of the impact.

Graduate Employer Impact - Please outline the impact and value of your application to graduate employers. How has your application improved graduate employability attributes that will attract them to potential employers? What is the legacy of your application as it benefits graduate employers? Provide evidence of the impact.

You must not exceed the 4 page limit, plus 1 page cover (so 5 pages in total).

No background material or appendices etc. will be accepted and examined, so please do not send this.

Pre-application checklist

Before you submit your application, please ensure you have read the checklist:

Finalists will be invited to submit marketing materials, a case study and a short video. This information will be used for the Finalists Brochure and videos may be shown at Green Gown Award, EAUC or UN Environment events and websites. 

Conditions of Entry

By submitting an application you are agreeing to these conditions: