Stage 1 Guidance Notes

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Filling out the application form

DEADLINE: 31 MARCH 2022

**Note - you can change the language of this page by selecting your desired language in the drop down box located in the top right hand corner of this page. 

Applications must be completed in English. The Application Form is at the bottom of this page. We do not provide any funding or financial support. Please cover the following topics in your application:

Cover Page - General Information - If the application is being made by a third party, or other non-academic body, please obtain prior approval from the institution, and provide a contact at the institution.

Sustainability Development Goals (SDG): Please select up to four SDGs that your application particularly delivers against. As educators for future generations of leaders, post-16 education has a critical responsibility for the successful implementation and realisation of the SDGs. Education is a transformational element in realising all goals. This is NOT a part of the judging process but will be used in various marketing communications and campaigns as a collective of all applications to illustrate the role of applicants in delivering the SDGs. Click here for more information on the SDGs.

Project Title and Summary – please make it as ‘catchy’ and descriptive as possible. If you are selected as a Finalist, this text will be included in the communications about the Awards and on our website.

Organisational Profile - You must provide the relevant information and include a short profile of your organisation.

The InitiativeReferring to the specific category criteria describe the initiative, covering topics such as the activities undertaken; reasons for doing it; timescale; costs (in cash and staff time); current status (on-going, completed etc.); departments/organisations involved; any external recognition. Include quantitative data/cost data/budget analysis. We recommend you to provide as much evidence and supporting text here as you can. If there is a lot of data you want to include try and summarise it as much as possible. Please do not use links to external websites as judges may not necessarily review all the information so if possible include important elements here. We also want to hear about how the project was funded, what level of funding it received, which partners you worked with as well as any financial benefits gained from the project. For the Sustainability Institution of the Year category asking for a holistic, whole life-cycle approach, the application must focus on the whole life-cycle and not on an individual campaign(s). Judging: This section has a maximum score of 20. 10 for the overall initiative and 10 for category specific criteria.

The Environmental and Social Benefits - Summarise the benefits. Benefits may relate to operational outcomes, environmental/social outcomes, sector benefits. Provide as much quantification as possible, making maximum use of normalised measures (e.g. energy per student or square metre of floor space) and be consistent in use of units. Be sure to highlight distinctive features (e.g. levels of energy and water efficiency saving, success in reducing car usage). Summarise the sustainable procurement practices – covering initiatives you used and any obstacles you encountered. What procurement practices were put into place as a result of your project? Has this resulted in a positive shift in attitude? Or in future procurement activities? Describe any financial implications as a result of your procurement practices? How were circular economy principles used? What are your project’s legal requirements versus what you have done over and beyond these standard requirements? Judging: This section has a maximum score of 10.

Leadership and Engagement - How does your project fit within your wider institution’s strategy, value and ethos? How have you demonstrated leadership in communicating your initiative? What ways you have involved others in your project. This could include other departments/faculties, the local community and industry, as well as what communication about the project has taken place. Judging: This section has a maximum score of 10.

Significance for the Sector - Please summarise what you feel is distinctive about your proposal e.g. originality; replicability through the sector; outstanding example of best practice; application of new technology, process or approach; new application of an existing product. Describe learning from the initiative that could be of relevance to other institutions. Evidence of transfer to other institutions should be provided where available. Please indicate what ways you have involved others in your project. This could include other departments/faculties, the local community and industry, as well as what communication about the project has taken place. Where possible include examples of engagement and/or the communication processes. Judging: This section has a maximum score of 10.

Wider Societal Benefits - Please outline the wider societal benefits and value of your application. What is the benefit of your application to society outside of your institution, staff and students? What is the legacy of your application as it benefits wider society? Provide evidence of the benefits. Judging: This section has a maximum score of 10.

Learner/Graduate Employer Benefits - Please outline the benefits and value of your application to learner/graduate employers. How has your application improved learner/graduate employability attributes that will attract them to potential employers? What is the legacy of your application as it benefits learner/graduate employers? Provide evidence of the benefits. Judging: This section has a maximum score of 10.

You must not exceed the 10 page limit. 

No background material or appendices etc. will be accepted and examined, so please do not send this.

Pre-application checklist

Before you submit your application, please ensure you have read the checklist:

Finalists will be invited to submit marketing materials, a case study and a short video. This information will be used for the Finalists communications and videos may be shown at Green Gown Award, EAUC or any International Green Gown Award Partner events and communication channels. 

Entry is free of charge to enable all institutions to take part but we do ask for a donation if your institution is able to do so. This donation helps us to continue delivering the Awards. Please make your donation here.

Conditions of Entry

By submitting an application you are agreeing to these conditions:

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